Other Funds

Funds grouped in the "Other Funds" category are the following:

Balance Sheet Accounts: Include asset and liability accounts not included in other sub fund group types. Includes cash, accounts receivables, inventory, clearing accounts, accounts payable and other liability accounts. Some campus departments may have accounts receivables, inventory accounts and clearing accounts in balance sheet accounts. All other accounts are managed by Accounting & Financial Services.
Loan Funds: Includes outstanding loan receivables and are primarily managed by Student Accounting.
Investment in Plant: Accounts for the investments the University has made in capital assets and is managed by Capital Asset Accounting.
Plant Funds: Accounts for construction projects that are in progress and are managed by Design & Construction Management and Capital Asset Accounting.
Retirement of Indebtedness: Used to track the university debt and payments and are managed by General Accounting.

For more information on these types of funds contact General Accounting.

Balance Sheet Accounts

Accounts receivables should be reconciled at least quarterly and any uncollectible amounts should be written-off in a timely manner.
Clearing accounts should be reconciled monthly and the accounts should clear as they are only pass through accounts.
Supply inventories greater than $50,000 are required to have an annual physical inventory.

Sub-Fund Group	Description
PFRETR	PLANT RETIREMENT OF INDEBTEDNESS
PFRETU	PLANT RETIREMENT OF INDEBTEDNESS
PFRITS	PLANT RI TRUST FUNDS

Sub-Fund Group	Description
LFFED	LOAN FDS FEDERAL CONTRIBUTIONS
LOANFD	UNIV LOAN FUNDS UNRESTRICTED
UNADAC	ALLOWANCE OF DOUBTFUL ACCOUNTS
UNLNFD	UNIVERSITY LOAN FUNDS RESTRICTED
UNMLFD	UNIVERSITY MATCHING LOAN FUNDS

Sub-Fund Group	Description
BALFND	BALANCING FUNDS
BALNST	BALANCE SHEET - NO FUND REQUIRED
MANUAL	DO NOT USE CLOSING CODE ONLY

Sub-Fund Group	Description
PFCNTR	PLANT CONTROL ACCOUNT
PFIVIP	PLANT INVESTMENTS IN PLANT
PLBORR	PLANT CAMPUS BORROWED FUNDS
PLCGF	PLANT C&G PRIVATE & LOCAL FFT
PLCGR	PLANT C&G PRIVATE & LOCAL GOV
PLCLRG	PLANT CLEARING
PLFEDA	PLANT FEDERAL ARRA FUNDS
PLFEDR	PLANT FEDERAL FUNDS
PLGIFT	PLANT GIFTS - RESTRICTED
PLMBOR	PLANT MULTI-CAMPUS BORROWED FUNDS
PLSTCA	PLANT STATE APPROPRIATIONS
PLSTFF	PLANT STATE GRANTS - FFT
PLSTGR	PLANT STATE GRANTS - Non-Fed Sponsored
PLUGFT	PLANT GIFTS / UNRESTRICTED
PLUNIV	PLANT UNIVERSITY FUNDS

I have accounts receivables in my expense accounts, is that correct?
Yes, most departments have chosen to manage their accounts receivable within their funds and not separately in the Balance Sheet sub fund group. At the end of the year, those accounts receivables are reclassified to the appropriate balance sheet account for reporting purposes.